Privacy Policy
Last updated: 17 February 2026
This Privacy Policy explains how Vikn Studio Ltd ("we", "us", or "our") collects, uses, and protects your personal data when you visit our website at viknstudio.co.uk or engage us for web design and development services. We are committed to protecting your privacy and handling your data in a transparent and lawful manner in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are
Vikn Studio Ltd is a web design and development agency registered in England and Wales.
Registered company name: Vikn Studio Ltd
Company registration number: 16478937
Registered address: Valhalla, Beverley Road, Walkington, Beverley, HU17 8RR
Contact email: alec@vikn.uk
2. What Personal Data We Collect
We may collect and process the following categories of personal data: your name, email address, phone number, and company name when you submit an enquiry or contact form; details you share about your business and website requirements; your IP address, browser type, and operating system; information about how you use our website including pages visited and referral sources; and any correspondence you send us via email or contact forms.
3. How We Collect Your Data
We collect personal data directly from you when you complete a contact or enquiry form, send us an email, or engage us for services. We also collect data automatically via cookies and similar tracking technologies when you browse our website — please refer to our Cookie Policy for further details. We may also receive data from third-party analytics providers such as Google Analytics.
4. How We Use Your Data
We use your personal data to respond to your enquiries and provide information about our services; to enter into and perform contracts with you for web design, development, or related services; to send you project updates, invoices, and service-related communications; to improve our website, services, and user experience; to comply with our legal and regulatory obligations; and to send you marketing communications where you have given your consent or where we have a legitimate interest in doing so.
5. Legal Basis for Processing
We rely on the following lawful bases under UK GDPR to process your personal data. Contract: processing is necessary to perform a contract with you or to take steps at your request before entering into one. Legitimate interests: processing is necessary for our legitimate business interests, such as improving our services and communicating with prospective clients, provided those interests are not overridden by your rights. Legal obligation: processing is necessary to comply with a legal obligation. Consent: where you have given your explicit consent, such as for marketing emails or non-essential cookies.
6. How Long We Retain Your Data
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including satisfying any legal, accounting, or reporting requirements. Client project data is retained for six years following project completion in line with our legal obligations. Enquiry data from individuals who do not become clients is retained for up to 12 months. Marketing preferences and consent records are retained until you withdraw consent.
7. Sharing Your Data
We do not sell your personal data. We may share your data with trusted third parties where necessary, including service providers who assist us in delivering our services (such as Webflow, Google Workspace, and project management tools), professional advisers such as accountants and solicitors, and regulatory authorities where we are required to do so by law. All third parties are required to respect the security of your data and treat it in accordance with applicable data protection law.
8. International Transfers
Some of our third-party service providers are based outside the United Kingdom. Where we transfer your data internationally, we ensure appropriate safeguards are in place, such as standard contractual clauses approved by the UK Information Commissioner's Office (ICO).
9. Your Rights
Under UK GDPR, you have the right to request access to the personal data we hold about you; to request correction of inaccurate or incomplete data; to request deletion of your personal data in certain circumstances; to request that we restrict how we use your data; to receive your data in a structured, commonly used format (data portability); to object to processing based on legitimate interests or for direct marketing purposes; and to withdraw consent at any time where processing is based on consent. We do not carry out automated decision-making or profiling. To exercise any of these rights, please contact us at alec@vikn.uk and we will respond within one calendar month. You also have the right to lodge a complaint with the ICO at ico.org.uk.
10. Data Security
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or destruction. However, please be aware that no method of transmission over the internet is entirely secure, and we cannot guarantee absolute security.
11. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to read their own privacy policies before providing any personal data.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date. We encourage you to review this policy periodically to stay informed about how we protect your data.
13. Contact Us
If you have any questions about this Privacy Policy or how we handle your personal data, please get in touch: Vikn Studio Ltd, Valhalla, Beverley Road, Walkington, Beverley, HU17 8RR. Email: alec@vikn.uk. Company Registration Number: 16478937.